Website Development – Check-in and Check-out Mechanisms

Check-out and Check-In Mechanisms

Manual Mechanism

This method involves the maintenance of only one Controlled Library. Copying the source code from/to this library should be authorised by the PM. This library should preferably have read and write privileges to the PM only. An issue log containing the source code name and the name of the person who has taken control of the source code should be maintained.

The Checkout procedure involves:

· Lookup of the Issue Log to ensure that the source code is not already checked out

· Recording of the source code name and the team member's name in the Issue Log

· Copying the source code from the Controlled Library to the Dynamic Library

The Check-in procedure involves:

· Copying the source code from the Dynamic Library to the Controlled Library

· Deleting the entry during Check-out from the Issue Log

Tool Based Mechanism

This method involves maintaining only one Controlled Library. The Controlled Library will have restricted access to the PM only. A source code control tool should be used to carry out Check-in and Checkout.

Close the Request for Change

On implementation of the changes to all affected CIs as stated in the Change Request, the Change Request should be closed after getting the necessary approvals as laid out in the CMP.

Maintain Change Control Register

After a CI has been acquired for Change Control, all changes to the CI has to be tracked and controlled. As a part of the Change Control, the Change Control Register (CMP-F003) has to be maintained. The Change Control Register (CCR) contains an inventory of all changes made to all CIs. Refer Appendix - B3 – Change Control Register.

Deliverables from the process

· Problem Tracking Report

· Client Problem Report

· Maintenance Request

· Configuration Management Plan

· Change Control Register

· Change Request

Exit Criteria

The Change Request has been closed and the source code or document has been moved back to the Controlled Library or the Document Library.

Activity -Responsibility Matrix

S1. No.	Activity	Project Heads	PM	CCB / CC
1.	Identify Configurable Items	S	P	S
2.	Identify baselines	S	P	S
3.	Identify Dynamic & Controlled libraries	S	P	S
4.	Create baseline records	S	S	P
5.	Maintain CII	-	S	P
6.	Record the change request	S	S	P
7.	Evaluate and approve the change request	S	P	S
8.	Establish Check-in/Check-out mechanisms	S	P	S
9.	Implement the change	-	P	S
10.	Close the Change request	-	P	S
11.	Maintain CCR	-	S	P

Legend:

PH	Project Heads
PM	Project Manager
HQ	Head Quality
P	Primary
S	Secondary
CC	Configuration Controller
CCB	Configuration Control Board
CI	Configuration Items
CMP	Configuration Management Plan

Change Control

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